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One platform for team-sport clubs and academies worldwide
Master attendance tracking for your sports club with calendar views, statistics, bulk operations, and mobile access. This comprehensive guide covers everything from basic attendance taking to advanced analytics.
ClubLogic's Attendance Management system is designed specifically for sports clubs to track player attendance at training sessions, matches, and events. The system provides a comprehensive calendar-based interface that makes taking attendance quick and efficient.
Monthly calendar view with date selection, navigation, and visual indicators for events with attendance data.
Switch between calendar view and detailed list view to see all events and their attendance status at a glance.
Step 1: Set up event details (team, date, time). Step 2: Mark individual player attendance with notes and reasons for absence.
View attendance metrics, percentages, trends, and player-specific statistics in real-time dashboards.
Navigate to your ClubLogic application (typically at app.clublogic.io or your custom domain) and log in with your credentials. Make sure you have the appropriate role (Coach, Team Manager, or Admin) to access attendance features.
From the main dashboard, locate the Attendance option in the navigation menu. You can access it through:
Once in the Attendance module, you'll see the default calendar view. Use the view toggle buttons to switch between:
Monthly calendar with events displayed on specific dates
Detailed list of all events with attendance status
The attendance data you can see depends on your role. Coaches see only their team's attendance, while administrators can see all teams across the club. If you need access to more teams, contact your club administrator.
The attendance calendar is designed to provide maximum information at a glance while remaining clean and easy to navigate.
Events are displayed on the calendar with color-coded indicators:
Each event shows its attendance status with visual indicators:
The list view provides a tabular display of all events with comprehensive details:
| Column | Description |
|---|---|
| Date/Time | Event date and scheduled time |
| Event Name | Title/description of the event |
| Team | Associated team name |
| Type | Training, Match, Tournament, or Other |
| Attendance | Present/Total count and percentage |
| Status | Taken, Pending, or Cancelled |
| Actions | Quick action buttons (Take/Edit/View) |
ClubLogic uses a two-step process for taking attendance to ensure accuracy and provide flexibility. Here's the complete walkthrough:
Click on an event in the calendar or use the "Take Attendance" button
The modal will open showing "Step 1 of 2: Event Setup"
Choose the team from the dropdown list
Coaches typically see only their assigned teams, while admins see all teams
Example: Under 12 Boys - Team ASelect the date using the date picker
Defaults to current date if taking attendance for today's session
Event Type: Select Training, Match, Tournament, or Other
Start Time: Set the event start time (e.g., 18:00)
End Time: Set the event end time (e.g., 19:30)
Event Name: e.g., "Tuesday Training - Ball Control Drills"
Notes: Additional context like weather conditions, focus areas, or special activities
System validates all required fields and proceeds to Step 2
All players from the selected team are displayed in alphabetical order
Each player shows their full name and jersey number (if assigned)
Default status for all players is "Present" for quick marking
For each player, select one of the following statuses:
When marking a player as Absent or Excused, you can specify a reason:
Add additional context for individual players:
Click "Submit Attendance" to save the records
The system automatically calculates attendance percentage and updates statistics in real-time
You can edit attendance records at any time by clicking on the event and selecting "Edit Attendance". All historical data is preserved, and changes are logged for audit purposes.
Save time with ClubLogic's bulk operations that let you mark attendance for multiple players or events simultaneously.
Perfect for sessions with full attendance. Click "Mark All Present" and then individually change only the absent players.
Use Case: Regular training session with 18/20 playersUseful for cancelled sessions or severe weather days. Mark all absent, then add cancellation notes.
Use Case: Session cancelled due to rainClubLogic learns from previous attendance patterns and can suggest likely attendance based on:
Filter and search through attendance records to find exactly what you need quickly.
Select one or multiple teams to view their attendance records. Useful for administrators managing multiple teams.
Example: View all Under 12 teams' attendance for the monthShow only specific event types: Training, Matches, Tournaments, or Other events.
Show only events with specific attendance status:
Select custom date ranges to view attendance for specific periods:
Use the search bar to find specific events by:
You can combine multiple filters to create highly specific views. For example: "Under 14 Girls Team A + Training Sessions + Last Month + Attendance Taken" to review all completed training attendance for a specific team.
ClubLogic provides comprehensive analytics to help you understand attendance patterns, identify trends, and make data-driven decisions.
| Team | Attendance Rate | Sessions | Trend |
|---|---|---|---|
| Under 12 Boys - Team A | 92% | 24/26 | ↑ 5% |
| Under 14 Girls - Team B | 84% | 22/26 | → 0% |
| Under 16 Boys - Elite | 88% | 25/26 | ↑ 2% |
View individual player attendance records with detailed breakdowns:
#12 - Under 14 Boys Team A
Start managing your club's attendance with ClubLogic's comprehensive system today.