Planning a successful AGM requires preparation, organization, and attention to detail. This guide covers everything you need for an effective Annual General Meeting.
AGM Timeline
- 8 Weeks Before - Set date and venue
- 6 Weeks Before - Prepare reports
- 4 Weeks Before - Send notice to members
- 2 Weeks Before - Finalize agenda
- 1 Week Before - Send reminder
- Day Of - Setup and execution
- After - Distribute minutes
AGM Agenda
- Welcome and Apologies
- Minutes of Previous AGM
- President's Report
- Treasurer's Report
- Secretary's Report
- Committee Reports
- Elections
- Motions and Resolutions
- Any Other Business
- Close
"ClubLogic made our AGM preparation seamless. We generated reports automatically, sent invitations via the app, and even conducted electronic voting. Best AGM we've ever had."
Required Reports
- President's Report - Year in review
- Treasurer's Report - Financial statements
- Secretary's Report - Membership and activities
- Coaching Report - Player development
- Volunteer Report - Volunteer contributions
- Audit Report - Financial audit results
Elections
- Nominations - Call for nominations
- Eligibility - Verify member eligibility
- Voting - Secret ballot or show of hands
- Counting - Appoint scrutineers
- Results - Announce results
- Handover - Transition to new committee
Best Practices
- Start On Time - Respect members' time
- Stay On Agenda - Keep meeting focused
- Encourage Participation - Welcome questions
- Be Transparent - Share information openly
- Record Minutes - Document decisions
- Celebrate Achievements - Recognize successes
- Look Forward - Share future plans
Book a demo to see how ClubLogic simplifies AGM planning.
Related Resources
Learn more about related topics:
- [How To Choose Club Management Software](/blog/how-to-choose-club-management-software)
- [Digital Transformation For Sports Clubs](/blog/digital-transformation-for-sports-clubs)
- [Membership Management Best Practices](/blog/membership-management-best-practices)
Get Started with ClubLogic
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- [Explore All Features](/features) - See how ClubLogic can transform your club
- [Book a Demo](/demo) - See ClubLogic in action